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You’ve Dreamed It, We Perfect It

We know you’ve poured your heart into planning every detail of your special day. But even the most organized couples can overlook a few important elements amidst the excitement. That’s where we come in!
Our easy-to-follow wedding checklist is designed as a guiding light to ensure nothing is missed. From the major milestones to the tiniest touches, our checklist helps you stay on track and stress-free, leaving you more time to enjoy the journey.
How Our Checklist Can Help You:
✨ Cover All Bases – From guest lists to getaway cars, we’ve got it all.
✨ Stay Organized – Clear timelines and priorities to simplify your planning.
✨ Discover Hidden Details – Little things that make a big difference.
Let’s Plan Together
Whether you need a complete planning package or just a little extra support, we’re here to make your big day unforgettable. Download our checklist now or contact us for expert advice to turn your wedding dreams into reality.

Download Your Free Checklist Today!

Wedding Planner Checklist

6 Months Before the Wedding

  • Decide on wedding dates in consultation with family and religious considerations.
  • Hire a professional wedding planner or consult Cedar Hall if needed.
  • Start budgeting and categorize costs (venue, food, decor, photography, clothing, etc.).
  • Create a draft guest list for all events.
  • Shortlist decorators, and photographers.
  • Start collecting inspiration for bridal/groom attire (traditional vs. contemporary styles).

3-4 Months Before the Wedding

  • Book the venue for all events (confirm availability, capacity, and facilities).
  • Finalize the photographer/videographer for each function.
  • Visit Cedar Hall and discuss menu options for each event.
  • Reserve a makeup artist for the bride and groom (test a few artists if necessary).
  • Finalize themes for each event:
    • Mehndi: Bright, colorful, traditional.
    • Barat: Grand, elegant, luxurious.
    • Walima: Subtle, serene, contemporary.
  • Research dance choreography for Mehndi performances.

2-3 Months Before the Wedding

  • Finalize the guest list and break it down by event.
  • Send “Save the Date” notifications (digital or physical).
  • Start shopping for bridal and groom outfits:
    • Mehndi: Lighter, playful attire with traditional embellishments.
    • Barat: Heavy formalwear (lehenga/sherwani).
    • Walima: Subtle but classy outfits (gown/suit).
  • Order wedding jewelry for the bride.
  • Decide on return gifts/wedding favors for guests.
  • Hire a DJ or band for Mehndi and Barat.
  • Book transport for the bride, groom, and family (luxury car, bus for guests).

1-2 Months Before the Wedding

  • Finalize and confirm bookings with Cedar Hall.
  • Conduct food tastings for each menu.
  • Prepare Mehndi items:
    • Mehndi cones for guests.
    • Decorative platters for bride’s Mehndi application.
    • Flower jewelry, colorful bangles, and scarves (dupatta).
  • Plan Mehndi choreography and start rehearsals with family and friends.
  • Shop for bridal accessories:
    • Shoes for each outfit.
    • Clutches and handbags.
    • Dupatta pins, safety pins, and hairpins.
  • Purchase groom’s accessories:
    • Turban/pagri.
    • Cufflinks, shoes, watch.
  • Order wedding invitation cards with separate inserts for Mehndi, Barat, and Walima.
  • Finalize decorators for stage, entrance, and seating.

1 Month Before the Wedding

  • Distribute wedding invitation cards to local guests and courier them to out-of-town attendees.
  • Schedule fittings for bridal/groom outfits.
  • Purchase props for Mehndi dances (dhol, umbrellas, LED sticks).
  • Arrange hospitality baskets for out-of-town guests (snacks, water bottles, toiletries).
  • Confirm honeymoon bookings and finalize travel arrangements.

2 Weeks Before the Wedding

  • Prepare Mehndi trays with:
  • Pack a bridal emergency kit:
    • Makeup touch-up items.
    • Painkillers, tissues, safety pins, and band-aids.
    • Sewing kit for last-minute fixes.
  • Conduct a full dress rehearsal for Mehndi dances.
  • Double-check:
    • Guest headcount.
    • Stage layout and decor details.
  • Arrange items for Rukhsati:

1 Week Before the Wedding

  • Prepare a checklist for each event:
  • Confirm delivery times for bridal and groom outfits.
  • Assign responsibilities to family members for:
    • Greeting guests.
    • Supervising food service.
    • Coordinating with photographers.
  • Pack bridal luggage for Rukhsati (jewelry, clothes, shoes, essentials).
  • Prepare a gift basket for the groom/bride.

On the Day of Each Event

Mehndi

Bride’s Flower Jewelry & Mehndi Cones

  • Ensure the flower jewelry (gajras, earrings, necklaces) is fresh and matches the theme.
  • Prepare a dedicated tray for Mehndi cones decorated with flowers and glitter.
  • Assign someone to handle last-minute touch-ups for flower jewelry if needed.

Dholki/Dhol Setup

  • Arrange a cozy area with cushions, rugs, and fairy lights for the dholki.
  • Provide dhols and backup music options (playlist, speakers).
  • Ensure mic systems are in place for traditional songs.

Props for Performances

  • Set up sparklers or confetti cannons for dance entrances or finales.
  • Provide umbrellas, LED sticks, or dupattas for choreographed family dances.
  • Ensure props are in place and assigned to specific performers.

Entrance and Decor Details

  • Check if marigold garlands, fairy lights, and colorful drapes are properly set.
  • Organize a flower shower or ribbon-cutting ceremony for the bride’s entrance.

Food and Beverages

  • Set up a snack bar with traditional items like chaat, golgappas, and juices.
  • Confirm timely service of Mehndi-specific delicacies.

Barat

Bride’s Entry

  • Finalize entry song or music playlist (e.g., traditional shehnai or a romantic song).
  • Arrange a pathway with rose petals, candles, or cold pyrotechnics for a grand effect.
  • Ensure the bride’s dupatta and jewelry are adjusted perfectly before the entry.

Groom’s Arrival

  • Decorate the groom’s car with floral arrangements matching the Barat theme.
  • Provide a traditional sehra (or a modern variant) for the groom.
  • Organize a warm welcome with flower garlands, dhols, and a family procession.

Stage Setup

  • Ensure the floral arrangements, backdrop, and lighting are picture-perfect.
  • Double-check the seating for bride and groom to ensure comfort and aesthetics.

Food Service

  • Assign a team member to oversee food timing, replenishment, and quality.
  • Ensure food stations are well-staffed and hygienic.
  • Prepare takeaway boxes for any leftover food for close family or guests.

Rukhsati Arrangements

  • Arrange for a Quran, flowers, and tissues for an emotional farewell.
  • Coordinate transport for the bride and her belongings.
  • Prepare family members for traditional Rukhsati customs (duas, blessings).

Walima

Stage and Table Decor

  • Keep the decor subtle with pastel flowers, candles, or fairy lights.
  • Double-check the placement of centrepieces on tables.

Guest Welcome and Seating

  • Arrange a welcome area with a guest book, floral backdrop, or photo booth.
  • Ensure table assignments are clear, and ushers are present to guide guests.

Lighting and Sound Systems

  • Test the microphone and sound system for speeches/ dua.
  • Adjust lighting for a soft, flattering ambiance throughout the event.

Photography and Video Coverage

  • Organize a family group photo session.
  • Plan candid shots of the couple and guests during the event.

Special Touches

  • Provide a digital kiosk or printed guest book for guests to leave heartfelt messages.
  • Distribute personalized thank-you notes or small favours during guest departure.

After the Wedding

Collection from Venues

  • Gather leftover decor items (floral arrangements, props, sweets).
  • Ensure all gifts are collected and brought to the designated family home.

Photos and Videos

  • Pick up or review edited versions of wedding photos and videos.
  • Share highlights or teasers with guests to thank them for attending.

Post-Wedding Brunch/Dinner

  • Host a relaxed gathering with close family and friends to relive the memories.
  • Serve light meals or leftovers from the wedding feast.

Thank-You Notes

  • Send thank-you cards or digital messages to guests for their presence and gifts.

Get in touch with Cedar Hall

Whether you’re inquiring about availability, requesting a quote, or seeking more information about our services, simply fill out the form, and our dedicated team will get back to you promptly. Let us help turn your vision into a reality!.

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